Call for Workshops

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• Workshop proposal submission: 3 November, 2024
• Workshop proposal notification: 17 November, 2024
• Workshop paper submission: 18 December, 2024
• Workshop paper notification: 13 January, 2025
• Workshop paper camera-ready: 2 February, 2024
• Workshops: 28 April - 29 April, 2025

All submission deadlines are end-of-day in the Anywhere on Earth (AoE) time zone. Cooperate closely with the conference workshop chairs and with the local organizers.

Formatting Requirements. Workshop proposals must be written in English, in double-column format, and must adhere to the ACM template and format (also available in Overleaf). Word users may use the Word Interim Template. The recommended setting for LaTeX is:

\documentclass[sigconf, review]{acmart}.

Submission must be as a single PDF file: 4 (four) pages in length, including references.

Submission Site. Submissions must be made through the EasyChair system at  https://easychair.org/conferences/?conf=www25companion (select the  WWW25 - Workshop track).

Structure. Workshop proposals should conform the following structure:

• A concise title
• The names, affiliations, and contact information of ALL organizers
• Proposed duration of the workshop - half or full day
• A statement of the workshop objectives
• A brief description (draft outline) of the proposed workshop format, discussing the mix of events and activities such as paper presentations, invited talks, panels, hacking sessions, moonlight dances, breakout sessions, or general discussion slots, and an approximate timeline (please be sure to allocate enough time for interaction between participants, not just for invited talks) 
• A two-paragraph description of the workshop topics and themes, discussing why this topic is relevant at this time
• Explanation of why the proposed workshop is a good match for The Web Conference 2025
• A tentative Program Committee list (with an indication of whether PC members have already been contacted and/or have expressed interest)
  • Please take into account inclusion and diversity criteria while listing the PC 
• A brief description of the diversity aspect including diversity of (i) invited speakers and (ii) organisers. Consider gender diversity, institutional diversity, nationality diversity, academia vs. industry vs. other professional backgrounds diversity, etc.
• A brief description of the workshop audience and the expected number of submissions/participants (please be as specific as possible)
• If the workshop was held before, please give details on the location and dates, number of participants, number of submissions, and number of accepted papers, and indicate how the proposed edition will differ from earlier editions 
• A short bio of the workshop organizers, including a description of their relevant qualifications and past experience in organizing workshops or research meetings
• Poster session (if you plan a poster session, it is necessary to indicate the number of poster boards required)

We also encourage the submission of workshops that do not follow the typical workshop format of a mini-conference:

• A Speed Dating Workshop (pairs of attendees talk to each other for few minutes about their scientific work, etc.)
• Brainstorms and discussion formats
• Reading group slot (present/discuss someone else's milestones paper)
• Etc.

The decision about acceptance or rejection of workshop proposals will be made by a small program committee, the Workshop Chairs and in consultation with the General Chairs, taking into account several factors including overall quality, the topic fit with respect to The Web Conference 2025, the coverage of the topic in other tracks of the conference, the estimated number of attendees for the workshop, a clear focus, and the venue capacity. Moreover, special attention will be given to inclusion and diversity balance in the workshop PC composition and the list of invited speakers. We also favour workshops that are genuine interactive events (allocated time for panel discussion etc.) and not mini-conferences. Workshops with creative structures and organizations that attract various types of contributions and ensure rich interactions are welcomed.

Publication. Each accepted workshop will have a summary included in the Companion Proceedings of the Web Conference 2025. In addition, each workshop is required to submit a brief pre-recorded summary video, which will appear on ACM Digital Library, along with the PDF. 

Registration. At least two members of the organizers register and attend the workshop, and supervise the workshop operations. At least one organizer commits to register and attend in person. 

The organizers of accepted workshops will be responsible for their own review process and publicity. They must maintain an up-to-date website for their workshop that will be referenced from The Web Conference 2025 website. They are required to to finalize all details and to provide input for publicity. Accepted workshops will be scheduled so as to avoid conflicts with conference sessions in similar or related areas.

Workshop organizers must inform the Workshop Chairs of the numbers of submissions and acceptances as these numbers become available. Workshops with fewer than 15 expected registrants may be merged with other workshops at the discretion of the conference organizers. 

The workshop organization shall follow the same guidelines as the main conference in terms of physical presence. The workshops are an in-person event. Authors of workshop papers should attend the Web Conference 2025 in person. We also expect that the invited talks will be delivered physically in the venue (in-person attendance). In exceptional circumstances, we will allow each workshop for up to 25% virtual talks (the organizers must handle which speakers are in-person, and who is exempt to present virtually).

Papers accepted by a workshop can be included in the Companion Proceedings of the Web Conference 2025, subject to meeting the camera-ready timeline. Workshop papers that have been previously published or are under review for another journal, conference or workshop should not be considered for publication. 

• Piotr Koniusz (CSIRO's Data61, Australia)
• Weizhi Ma (Tsinghua University)

Contact: TheWebConf25-Workshop@ACM.org