Australian Visa Requirements for ACM Web Conference 2025

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Letters of Invitation for Visa Applications

Please complete your registration online to receive your letter of invitation. Invitations will be issued automatically as part of the registration confirmation process

Visa Options for Conferences, Congresses, Trade Fairs, Seminars of Expos

All visitors to Australia must have a valid visa to travel to and enter Australia (other than New Zealand passport holders who will normally be granted a Special Category visa on arrival, provided they meet health and character requirements; and permanent residents of Norfolk Island who may be granted a Permanent Resident of Norfolk Island visa on arrival).

If you are planning to visit Australia for a business event such as a conference, trade fair, seminar or expo, there may be different visa options available to you. The appropriate visa will depend, amongst other things, on your purpose for visiting Australia.

To explore visa options and get information on visa’s appropriate for you, visit the ‘Department of Home Affairs’ website and answer a few short questions.

Visa Options

Participants, attendees and speakers that will not be working, performing or otherwise be paid to contribute at the event may be eligible to apply for the following visa options:

1. Electronic Travel Authority – ETA (601)

- Online Application Process

- Quick 

For eligible passport holders and more information, click on the website. 

2. eVisitor (651) (Business Stream) visa

- Online Application 

- Quick 

- One working day processing time

No application charge or service For eligible passport holders and more information, click on the website.

3. Visitor (600) (Business stream) visa

- Online or Paper Application Process

Passport holders who are not eligible to apply for an eVisitor or an ETA should apply for a Visitor Visa (subclass 600) in the Business Visitor Stream.

- Online application process

- Application fee of $190 AUD

Further information can be found on the website. 

Speakers, Exhibitors and Other Contributors Visa 

Participants including speakers, exhibitors and other contributors that will be working, or otherwise be paid to contribute at the event may be eligible to apply for one of the following visa options:

1. Temporary Activity (408) (Invited Participant) visa (where there is an inviting Australian organisation). 

- Further information can be found on the website. 

- Please note that the letter of support from an Australian organisation is a legislative requirement for the Temporary Activity (subclass 408) (Invited Participant) visa.

2. Temporary Work (400) (Short Stay Specialist) visa (where there is no inviting Australian organisation). 

-  Further information can be found on the website. 

Things to Consider before Lodging an application

Entering and Leaving Australia

Travellers should familiarise themselves with Australia’s border and entry requirements. For further information, see ‘Entering and leaving Australia’ review the website. 

Invitation and registration to attend the event 

Although this is a separate process to lodging your visa application, when assessing whether you meet the criteria for the grant of a visa, the department may consider whether you are registered or were invited to attend the event.

Confirmation of registration, or a copy of your letter of invitation, should accompany visa applications. For online subclass 400and subclass 600 applications, information about documents that need to be attached will be provided as part of the application process.

To request a letter of invitation please contact the secretariat (JessicaL@icmsaust.com.au) 

Cut-off date for lodging paper-based applications

You should apply for a visa at least two months prior to the intended date of departure, and four months prior if there are any character or health concerns. More information about visa processing times is available on the department’s website.

Obligations of visa holders 

On arrival at Australia’s border, you must identify yourself, present your travel documents, and complete an Incoming Passenger Card(IPC). The IPC requires visitors to declare their health status and any prior criminal convictions.

If you do not meet immigration clearance requirements, you may be refused entry to Australia.

More information on immigration clearance processes at Australia’s borders is available on the department’s website.

You must comply with your visa validity and visa conditions while in Australia. When you receive your Australian visa, you are issued with a visa grant notice that explains the conditions of the visa including period of validity and entry requirements. You are advised to carry this visa grant notice when travelling for your own reference.

Your visa may be cancelled if you breach any of the conditions.

If your visa expires while you are still in Australia, you become an unlawful non-citizen. Unlawful non-citizens are liable to be detained and removed from Australia.

Biometrics Programme 

Biometrics may need to be collected at an Australian Visa Application Centre for visitors and businesspeople lodging a visa application from the countries listed on the departments website.

If you lodge your application online, the department will advise you in writing if you need to provide your biometrics.

Health requirements 

All visa applicants must be assessed against Australia’s health and character requirements. These requirements are designed to protect the safety and security of the Australian community. 

As part of the visa application process, you may be required to undertake a medical examination, chest x ray and/or other health checks.

The Department of Immigration and Border Protection (the department) will advise you of the applicable health checks (if any), based on your individual circumstances. Information on which health checks may apply to you is available on the department’s website.